CMSA Policy Statements

Privacy Policy

 

Our Commitment to Privacy

The Calgary Minor Soccer Association respects the privacy of its members, players and volunteers. Protecting the confidentiality of your personal information is important to us. We will manage your personal information with great care.

 

Personal Information We Collect

The Calgary Minor Soccer Association may collect personal information about you in person, over the telephone, by mail, through the Internet or through your participation. The types of information we may collect include: Name Mailing address Telephone number Email address Date of birth Skills Incidents Player statistics It is always your choice whether or not to participate in a Calgary Minor Soccer Association activity. However if you participate, we will need to collect, use and disclose some personal information otherwise it may not be possible for us to provide some services.

 

How We Use Your Information

The Calgary Minor Soccer Association collects personal information for the following reasons:

o        To identify you
o        To register you in soccer leagues, tournaments or clinics
o        To maintain a current list of volunteers
o        To meet our commitments to our insurers

 We may share your personal information with other parties but only in the following circumstances:

 o        In order to administer the services we provide to you, we may share information organizations such as data storage providers or companies that provide insurance or registration services.
 o        We may share information with other teams you play with.
 o        We may disclose incidents to authorities.
 o        Take disciplinary actions resulting from incidents.
 o        To comply with legal and insurance requirements
 o        To provide referee coordinators with names of possible referees
 o        To register you with the Alberta Soccer Association for provincial tournaments.

We will not sell your personal information to any organization for any purpose.

 

Giving Consent

The Calgary Minor Soccer Association will obtain your consent to collect, use and disclose personal information in accordance with this privacy statement, except where otherwise permitted or required by law. Consent may be express or it may be implied in appropriate circumstances. You may chose not to provide us with personal information however a decision to withhold personal information may restrict our ability to provide you with some services. It may also make it difficult for us to communicate with you.

 

Minors

A parent and/or guardian will be required to provide consent on behalf of a minor.

 

Withdrawing Consent

You may withdraw your consent to the Calgary  Minor Soccer Association for the collection, use or disclosure of personal information at any time, subject to legal or contractual restrictions, and reasonable notice. If you withdraw your consent, the implications of that withdrawal may be that the CMSA is not able to provide or continue to provide you with the service you requested. In addition, the ability to communicate with this person may be diminished. A withdrawal of consent will not be effective in relation to the recording and reporting of incidents. To withdraw consent contact our offices and identify which personal information you no longer wish to be collected.

 

Access To And Changing Your Personal Information

If you want to access or verify the accuracy of your personal information you should contact your club or community registrar. At the time your request is received, we may ask for specific information to verify your identity before the personal information can be revealed. There may be instances where the personal information may not be disclosed. These would include situations where:

o        the personal information includes references to other persons,
o        the information has already been destroyed due to legal requirements or because it is no longer needed,
o        it cannot be disclosed for legal reasons

Where an error or inaccuracy is noted in personal information, contact your club or community registrar with the correct information so the changes can be made.  If they can not change it or will not change it, then please contact Calgary Minor Soccer Association.   We will provide a copy of the corrected information upon request.

 

Questions?

People with questions or concerns related to personal information collected by the Calgary Minor Soccer Association are to contact the Executive Director at 403-279-8686.

 

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Harassment Policy

CMSA has an expectation that each CMSA member club or association will develop, implement and enforce its own rules and policies with regard to Harassment.  The CMSA Harassment Policy is not intended to be the remedy of first resort nor is it intended to be an appeal process.The CMSA is committed to providing a sport and work environment that is civil, decent and respectful.  This policy shall be deemed to be embodied in and part of the CMSA Rules.  The CMSA has an expectation that each CMSA member club and association will implement and enforce its own rules and policies with regard to Harassment, as the primary obligation in this regard lies with the CMSA member club or association.This policy applies to all employees, directors, officers, volunteers, coaches, athletes, officials, administrators, members and participants involved with the CMSA.  This policy applies to Harassment that may occur in the CMSA workplace or other activities or events where CMSA employees may be involved on behalf of CMSA and during the course of all activities and events of CMSA and its members, and to all Harassment occurring outside those situations when the Harassment involves individuals covered by this policy.The CMSA will not tolerate disrespectful behaviour, Harassment, abuse or damage to people or property.In this policy, Harassment means any behaviour that demeans, humiliates or embarrasses a person, and that a reasonable person should have known would be unwelcome.  Harassment may be verbal or physical, and may be in the form of a comment or display that is insulting, intimidating, humiliating, hurtful, demeaning, belittling, malicious, degrading or otherwise cause offence, discomfort, or personal humiliation or embarrassment to a person or group of persons.  Harassment may involve a person's or a group of persons' appearance, race, religious beliefs, colour, place of origin, gender, mental or physical disability, ancestry, marital status, family status, source of income, a conviction (whether pardoned or not) or sexual orientation (hereinafter referred to as "characteristics").  Harassment may be a single incident or a series of incidents.  A person does not have to intend to harass for the behaviour to constitute harassment.Examples of Harassment are:

 

• verbal or physical abuse;
• hostile verbal or non-verbal communications, including yelling and screaming;
• use of terminology that reinforces stereotypes based on a person's characteristics;
• any form of discrimination, including derogatory or demeaning comments, jokes, slurs, innuendos, taunts, posters or cartoons, etc., that cause awkwardness or embarrassment, endangering a person's safety or negatively affecting a person's performance;
• condescending, paternalistic or patronizing behaviour linked to a person's characteristics, which undermines self-esteem or diminishes or adversely affects performance or adversely affects working conditions;
• any form of hazing;
• Sexual Harassment as defined below.

In this policy, Sexual Harassment means unwelcome sexual advances, unwelcome requests for sexual favours or other unwelcome verbal or physical conduct of a sexual nature.  Sexual Harassment may occur in behaviours by males toward females or by females toward males, between males, or between females.  The behaviour does not need to be intentional for it to be considered Sexual Harassment.Examples of types of behaviour which may be Sexual Harassment include:

• unwelcome attention or physical contact, including touching, pinching, patting, rubbing, or kissing;
• unwelcome sexual flirtations, advances, or propositions, including repeated unwelcome invitations to socialize;
• leering, staring, gestures of a sexual nature;
• sexually suggestive or obscene comments or gestures;
• sexist joke(s), comment(s), suggestion(s) or innuendo(s) causing embarrassment or offence;
• sexually degrading words used to describe a person;
• the display of visual material such as pictures, pornographic materials, cartoons, graffiti or sayings of a sexual nature which is offensive or which one ought to reasonably know is offensive;
• derogatory or degrading remarks about a person's gender or sexual orientation;
• unwelcome inquiries or comments about an individual's sex life or sexual preferences;
• persistent unwelcome contact or attention after the end of a consensual relationship or otherwise;
• promise or threats contingent on the performance of sexual favours;
• decision-making affecting an individual that is contingent on the performance of sexual favours;
• conduct that creates an intimidating, hostile or offensive environment;
• verbal abuse or threats of a sexual nature;
• sexual assault;
• stalking.

ComplaintsIf you are the subject of Harassment involving persons covered by this policy, you should:

• 1. Tell the harasser that his or her behaviour is unwelcome and ask him or her to stop.
• 2. Keep a record of the incidents (dates, times possible witnesses, what happened, your response). You do not have to keep a record of events in order to file a complaint, however, a record may help you remember the details over time.
• 3. Contact your CMSA member club or association through its President and register your complaint in accordance with its rules and policies.
• 4. If your member CMSA club or association does not deal with the complaint in accordance with its rules and policies, you may file a written complaint with the CMSA in care of the Executive Director or the employee or director of the CMSA delegated responsibility by the CMSA Board to receive such complaints. It should be noted that this Policy is not in any way intended to supersede or replace the rules or policies of your CMSA member club or association and is not intended to provide you with an appeal from a determination by your CMSA member club or association.

Once the CMSA receives your written complaint, the CMSA Board will appoint a committee of three Board Members for the purpose of reviewing and attempting to resolve the complaint (the "Committee").  The Committee may also be a standing committee of the Board. The Committee will open a secure file containing all of the relevant information in respect of your complaint and undertake an investigation immediately.  If the complaint involves a Board Member or Members or an employee of the CMSA, those individuals will be precluded from partaking in the Committee and from reviewing the file while the matter is being investigated. The Committee will interview you and the alleged harasser, along with all of the individuals who may be able to provide relevant information.  If the investigation reveals evidence to support the complaint of harassment, the harasser will be disciplined appropriately in accordance with this policy and the CMSA Rules.  Subject to the discretion of the Committee, discipline may include a fine and/or suspension from involvement with the CMSA, or permanent expulsion from any further involvement with the CMSA.  If circumstances warrant, the Committee may refer these matters to the City of Calgary Police Service, the Alberta Human Rights Commission or such other body or organization as they deem appropriate. For the purposes of this policy, threats of retaliation and retaliation by one person against another:

• designed to dissuade an individual from reporting discrimination or harassment;
• to punish an individual who has rejected sexual advances;
• for having invoked this policy (whether on behalf of oneself or another);
• for having participated in any investigation under this policy; or
• for having been associated with a person who has invoked this policy or participated in these procedures will be considered a form of Harassment.

Complaints found to be false, frivolous or made in bad faith will not be tolerated and will be subject to appropriate disciplinary action.In addition to any other findings or sanctions imposed by the Committee, a finding of Harassment will be considered conduct likely to bring the game into disrepute under the CMSA Rules.Once the matter has been resolved, the CMSA Board will retain the file in a secure location along with all of the other books and records of the CMSA.  No absolute confidentiality may be made by the CMSA, particularly in circumstances where the matter warrants police or other regulatory or administrative body intervention.Notwithstanding this policy, any person who experiences Harassment continues to have the right to seek assistance from the Alberta Human Rights Commission or to file a complaint with the City of Calgary Police Service or such other body or organization as they deem appropriate.